[Your name and address]
[Landlord’s or agent’s name and address]
Re: Inspection time for [your address]
I advised you on [date] that I will be vacating the above premises on [date].
I want to do a joint inspection of the premises and complete an end-of-tenancy condition report. I would like to do the joint inspection at [time] on [date].
If this time is not convenient for you, you can contact me on [phone number] so that we can organise an alternative time.